Welcome to RABBOTT.COM	How to Use Microsoft Word   (updated for Word XP - September 2004)

1. Login using your login name and password.
2. Double click on the Microsoft Word icon.
3. Microsoft Word will start.

1. When Microsoft Word starts, you may begin typing your new document.  OR

2. Click on the word FILE at the top of the screen - a pull-down menu appears.
3. Click on the word NEW in the menu.
4. A box appears on the right.  Click on the words "blank document".
5. A new (empty) document appears on the screen - you may begin typing.

1. Click on the word FILE at the top of the screen - a pull-down menu appears.
2. Click on the word OPEN - the "open" box appears on the screen.
3. You will be in a folder call "My Documents."  This is your personal folder.
4. IF your work is in a folder inside your personal folder, double click on the folder.
5. Double click on the name of the file you want to use (in the large box on the left).
6. Your work appears on the screen. You may now work with it.

1. Click on the word FILE at the top of the screen - a pull-down menu appears.
2. Click on the words SAVE AS... - the "save in" box appears on the screen.
3. You will be in a folder call "My Documents."  This is your personal folder.
4. IF your work is going in a folder inside your personal folder, double click on the folder.
5. Type in a name for your work in the "File Name" box. Then click SAVE. Your work is saved

NOTE:

• The computer puts a name for your work in the "File name" box. If you want to use that name, DO NOT type a new name – just click SAVE.

1. Be sure the work you want to print is on the screen.
2. In the TOOL BAR, click on the picture of the printer.
3. Your work will be printed (1 copy).

or

1. Be sure the work you want to print is on the screen.
2. Click on the word FILE at the top of the screen - a pull-down menu appears.
3. Click on PRINT. The Print Box appears.
4. Make any changes you want in the print box (example - number of copies).
5. Press ENTER or click OK. Your work will print.

1. Point to the word TOOLS at the top of the screen and click the left mouse button. A pull-down menu appears.
2. Click on the words SPELLING AND GRAMMAR. A "Spelling and Grammar" check box appears.   
3. or Click on the tool marked "ABC".
4. The checker will find each word in your work it thinks is wrong.
5. You must tell the computer if you want it to:

• Ignore the word (it is correct). Click IGNORE.
• Replace the word from the list of choices. Click on the choice you want and click CHANGE.
• Replace the word with one you type. Type the correct spelling in the top box and click CHANGE.

5. When the spell check is done, Click on OK to close the spell checker.
6. You can stop the checker any time by clicking CANCEL.

NOTE:

• The computer checks both spelling and grammar. Sometimes it will ask you about words that are spelled right but are used the wrong way in a sentence.
• You can also start the checker by pressing F7.
• You can check a single word by highlighting the word then pressing F7.

1. Highlight the word you want to check. (See How to Highlight Text below)
2. Point to the word TOOLS at the top of the screen and click the left mouse button. A pull-down menu appears.
3. Click on the word LANGUAGE then click on THESAURUS. A thesaurus box appears.
4. Choose the new word you want to use (be sure it makes sense in your work). Click on the new word and click REPLACE. The computer will replace the old word with the new word. or If you wish to not change the word, click CANCEL.

NOTE:

• 1. You can also start the Thesaurus by holding SHIFT and pressing F7.

1. Put the cursor in front of the first letter you want to highlight.
2. Push and hold the left mouse button.
3. Drag the cursor to past the last letter you want to highlight.
4. The letters and words in between are now highlighted in black.

NOTE: You must highlight text to make changes in the way it looks.

1. Highlight the text you want to change or put the cursor where you want to type new work.
2. Find the tool line at the top of the screen. The 2^nd box from the left is the font box.
3. Click on the arrow beside the font box. A list of fonts appears. The name also shows you what the font looks like.
4. Click on the font you want to use.
5. Your work will now be in the new font.

1. Highlight the text you want to change or put the cursor where you want to type new work.
2. Find the tool line at the top of the screen. The 3^rd box from the left is the size box.
3. Click on the arrow beside the size box. A list of font sizes appears.
4. Click on the size you want to use. (The bigger the number, the bigger the size. 12 pt. is normal.) or Type in the size you want and press ENTER.
5. Your work will now be in the new size.

1. Highlight the text you want to change or put the cursor where you want to type new work.
2. Find the tool line at the top of the screen. The 5^th box from the left is the "justification" box. The box has four sets of small lines that show you how your writing will look.
3. Click on the 2^nd set of lines to center your text. Your work is now centered.

NOTE: The first set of lines is for normal text.

1. Highlight the text you want to change or put the cursor where you want to type new work.
2. Find the tool line at the top of the screen. The 5^th box from the left is the "justification" box. The box has four sets of small lines that show you how your writing will look.
3. Click on the 1^st set of lines to choose normal text. Your work is now normal.

NOTE: The first set of lines is for normal text.

1. Highlight the text you want to underline or put the cursor where you want to type new work.
2. Find the tool line at the top of the screen. The 4^th box from the left is the "style" box. The box has a B for boldface, an I for italic, and a U for underline
3. Choose U to underline. Your work is now underlined.
4. To erase or stop underlining, do steps 1-3 again.

1. Highlight the text you want to boldface or put the cursor where you want to type new work.
2. Find the tool line at the top of the screen. The 4^th box from the left is the "style" box. The box has a B for boldface, an I for italic, and a U for underline.
3. Choose B to boldface. Your work is now boldfaced.
4. To erase or stop boldfacing, do steps 1-3 again.

1. Highlight the text you want to make italic or put the cursor where you want to type new work.
2. Find the tool line at the top of the screen. The 4^th box from the left is the "style" box. The box has a B for bold face, an I for italic, and a U for underline
3. Choose I to make the text italic. Your work is now in italic.
4. To erase or stop making text italic, do steps 1-3 again.

 

1. You may make many changes in the appearance of the text (such as outline letters, shadow letters, etc.).
2. Highlight the text you want to change or put the cursor where you want to type new work.
3. Point to FORMAT at the top of the screen and click the left button. A menu appears.
4. Click on FONT. A box appears with many ways to change the text appearance.
5. Make the changes you want (there is a sample box at the bottom to see your choices).
6. Click OK. The work is now changed.
7. To change the text back, do steps 2-6 again.

1. Find the tool line at the top of the screen. In the bottom row is a picture f small lines in two columns. This is the "column" box
2. Click on the "column" box. A box appears.
3. Point to the first column in the box for 1 column, the second column for 2 columns, and so on. The maximum is 4.
4. Your work will now type in that number of columns.

1. Place the cursor where you want the table to appear. (NOTE: Before you create a table at the top of a page, be sure to press ENTER at least one time.)
2. Click on TABLE at the top of the screen. Go down to INSERT. Go over to TABLE and click.
3. Type in the number of columns and rows you want in your table. Don’t forget to include rows and columns for labels. Click OK.
4. Your table appears on the page.
5. You can resize rows and columns as needed by dragging the lines left, right, up or down.
6. NOTE: Each box in a table acts like a separate page, so you may choose different fonts, font sizes, etc. for each box.
7. NOTE: There are many more ways to format tables. Click on HELP at the top of the page for more instructions.

1. Microsoft Word can do many more things.
2. To find other directions, point to HELP at the top of the screen and click the left mouse button. Click on "Microsoft Word Help". The computer asks you to ask your question.
3. You can:

1. Type in a question and click SEARCH.  The computer will give you some help choices.  Pick the choice that looks like it will help you.
2. Type in a word or term and click SEARCH.  The computer will give you some help choices.  Pick the choice that looks like it will help you.